IronKey

Mobile Data Security Blog


by

Majority of Healthcare Breaches Are Due to Loss or Theft, Not Hackers

I just recently read an article about how a healthcare organization lost backup hard drives containing personal information on nearly 40,000 of its clients. To make matters worse, the article stated that there was “no mention of strong encryption being applied to the records, implying that they were stored relatively insecurely.” WHAT?  I shake my head in frustration because there is a simple solution. Why don’t more healthcare companies deploy secure USB?

You might be surprised to know that the majority of breaches come from lost or stolen devices, not hackers. In fact, sixty-eight percent of all healthcare breaches are from loss and theft. This leads me to conclude that most healthcare companies insecurely store, and therefore risk losing their clients protected health information (PHI) such as birth dates, medical records, and Social Security numbers.

Sadly, it looks like this trend won’t be ending anytime soon.  A recent healthcare data breach forecast predicted that employees (not hackers) will continue to be the greatest threat to securing healthcare data including PHI.  The forecast goes on to say that despite all signs pointing to employees as the largest threat to a company’s security, business leaders will continue to neglect the issue in favor of buying more “appealing” security technologies aimed at preventing intrusions from outsiders in 2015. (sigh)

So here’s the good news – there is a workable solution that’s easy for healthcare organizations to implement. One simple, affordable option is to store PHI and other confidential data on a portable, encrypted external hard drive or USB instead of storing data directly on the laptop.  There’s a class of readily available hardware encrypted devices that are virtually unhackable and can be remotely wiped should they be lost or stolen.  And, these drives deploy the highest standards of protection with AES-256 encryption.   These highly secure drives even protect data and applications from malware like BadUSB. And their rugged design makes them nearly indestructible.  They’ve even been known to survive an autoclave! 

IronKey™ offers the most secure storage solutions and mobile workspaces available.  So, don’t be tomorrow’s headline.  Check out our healthcare security solutions today.

by

Introducing the Golden IronKey Program

The iconic IronKey flash drive is going GOLD to commemorate more than two million devices sold!

Leading enterprises and government agencies in more than 50 countries turn to IronKey to protect their invaluable data and secure their mobile workspaces.  To celebrate this milestone, we have launched the Golden IronKey Program to thank our largest and most loyal customers and channel champions.

The Golden IronKey drives are our new IronKey Basic S1000 USB 3.0 8GB high-performance, high-security drives encased in our traditional durable aluminum housing with an exclusive gold finish.  And we’ll be giving away 1,000 of these limited edition drives!

How can you get one of these Golden IronKey drives?

IronKey by Imation executives and employees will be giving these limited edition drives to select customers and partners.

IronKey customers can also receive a Golden IronKey by sharing your personal story about how our products are being used in your enterprise.   To go for the gold, all you need to do is answer the questions outlined in our submission criteria; which is really just the basics.  You can find the submission criteria on the Golden IronKey website page or download our submission guidelines.  Once completed, simply email your submission to goldenironkey@imation.com.

It’s rewarding to see customers around the world using IronKey to safeguard their mobile workforce and the data it depends on, no matter where it goes.

We invite you to join in on the conversation with #goldenironkey.

by

Could You Pass a Privacy Audit? Healthcare and Australia’s Privacy Regulations

 

Our special guest blogger, Elizabeth Parsons, is based in Melbourne and is responsible for growing the Imation Mobile Security business in Australia and New Zealand.  

Last year the Australian Federal Government ushered in a new set of Australian Privacy Principles (APPs) and in the process, dramatically overhauled the obligations of organisations regarding the collection, use, storage and security of personal data.  The changes were expected to have a big impact on data handling within the healthcare industry, as the regulations particularly targeted all Australian Government agencies, businesses with a turnover of more than $3 million or trade in personal information, and private health service providers.

Twelve months on, it’s timely to consider how well your organisation has responded to the new requirements, and to ask yourself:  Would your organisation pass a privacy audit if one was held tomorrow?

The Basics

One of the first changes that should have been introduced by every facility or institution is an updated, accessible privacy policy. This should advise individuals of your obligations, the kind of personal information collected, how it is collected, the purpose for collection, how an individual can access that information, and how they can make a complaint about any breaches of the APPs.

Following on from this, every organisation should also now have an internal guide to privacy compliance.  The aim of this is to ensure that the staff will understand the legal requirements when dealing with personal data. It should also articulate the organisation’s own rules and processes relating to collection and storage of data.

The Problem of Security

One of the most critical obligations under the APPs is security.  The eleventh privacy principle states:

“If an APP entity holds personal information, the entity must take such steps as are reasonable in the circumstances to protect the information:

(a) from misuse, interference and loss; and

(b) from unauthorised access, modification or disclosure.”

And it’s here that, even today, many healthcare organisations find their privacy efforts falling short, because keeping data safe from accidental loss or malicious activity such as viruses, worms and hackers isn’t always straightforward or easy.

While most organisations have measures in place to secure data on the network, the main area of vulnerability is mobile data.  When a clinician carries patient data on their laptop from their consulting rooms to the hospital, what happens if the laptop is stolen?  Or when a USB stick is used to send information from one facility to another, what is the outcome if the USB is dropped and lost?

No matter whether confidential information is breached due to theft, malware, spyware, or just a simple accidental loss, there are serious consequences. Since 2014, failure to comply with Australia’s new privacy laws can leave an organisation liable for a fine of up to $1.7 million.

Doing away with mobility is not the answer.  The efficiencies and improvements to health outcomes arising from a more mobile health force are too great to ignore. Therefore, it’s clear healthcare facilities have to find a way to keep mobile data safe.

A Two-pronged Response

The solution is to adopt a two-pronged approach to mobile data security by only using drives that offer encryption supported by data management.

Encryption involves coding data on the drive so it remains unreadable to anyone who doesn’t have the right “key”.  If the USB or hard drive is lost or stolen, the contents remain obscured and inaccessible. One of the most appealing aspects of encryption is there are no technology barriers to its adoption, and compared to the cost of a data breach, the investment required is relatively insignificant.

The second part of the approach is a management capability that brings control to the data on the device.  For example, at some stage an employee will forget their password, rendering them unable to access the corporate network. With the right management capabilities, IT can not only reset the password but when the user logs on, they can cross-reference the IP address of their machine against a map in order to ascertain if the person is indeed who they say they are. If IT has any suspicions, they can remotely wipe the hardware device that the employee is working from and kill all encrypted data.  Management functions also enable IT to force a device to be in read-only mode, remotely make password changes and re-commission devices that are no longer in use.

Together, encryption and management ensure confidential and private information on USB and external drives to remain protected, even if the drive is lost or stolen and lands in someone else’s hands.

The 2014 changes to Australia’s privacy regulations have put the data management practices of Australia’s government agencies and private sector organisations under the spotlight. For the healthcare industry, securing confidential patient data has never been more important with the increasing amount of records being transferred to electronic records. Achieving the necessary degree of security requires more than good intentions. It demands a comprehensive mobile security solution built around strong encryption, robust identity management, and policy-based data management.

 

by

Introducing the IronKey S1000 USB 3.0 Storage Drive

 

Meet the newest addition to the IronKey™ secure storage family of flash drives:  The IronKey S1000.  Building upon IronKey’s history of providing the world’s most secure USB storage devices, users now have a choice between IronKey’s industry-leading USB 2.0 and 3.0 devices.  Check out some of the highlights of the IronKey S1000:

Blazing Fast USB 3.0 Performance

Realize read speeds of up to 400 MB/sec and write speeds up to 300MB/sec. That’s double the performance of competing hardware-encrypted USB 3.0 flash drives and up to 10x faster than a USB 2.0 drive. Storage size has doubled too, with capacity up to 128GB.

Strongest USB Security Available Today

The S1000 protects files with Federal Information Processing Standards (FIPS) 140-2 Level 3 and National Institute of Standards and Technology (NIST)-approved XTS-AES 256-bit encryption, ensuring compliance with the most stringent government and industry regulations while allowing workers to remain mobile.  As with our other products, the S1000 requires code signing for firmware updates  and protects against attacks such as BadUSB and now the most recent Equation Group hard drive attacks to which other USB vendors are vulnerable.

Additionally, the IronKey S1000 military-grade, ruggedized design resists physical tampering and will self-destruct if unauthorized attempts to physically obtain access to the data are made.

Backed by a Lifetime Warranty

Our products are built to last.  They can withstand being run over by a Land Rover and multiple cycles in the washing machine.   In an industry first, we are offering a lifetime warranty for our IronKey S1000 family.  

The IronKey S1000 is available in two versions for maximum flexibility:  IronKey Basic S1000 and the centrally managed IronKey Enterprise S1000. 

Which product should I use?

If you have a desktop, laptop or tablet with USB 2.0 ports, the IronKey S250 and D250 devices are a perfect fit.  But if you have a desktop, laptop or tablet with USB 3.0 ports, you’ll want to look to the IronKey S1000 to take advantage of the faster speeds, enhanced encryption and the lifetime warranty.   

by

Equation Group Attack on Hard Drives – What Can Your Organization Do?

 

This week Moscow-based Kaspersky Lab published a report that examines a group of hackers, the Equation group, and the depths they have gone to for many years to spy.  The report outlines the attacks in detail and highlights, “the group’s attack technologies exceed anything we have ever seen before.  This is the ability to infect the hard drive firmware.”

As you consider your options, keep in mind there are a number of approaches to prevent the Equation group’s attack against hard drives.  

 A fundamental feature that every enterprise bound hard drive should have is preventing its firmware from being altered by an unauthorized agent.  The best protection against this vulnerability is to use code signing for firmware updates. Such devices will not allow unsigned firmware to be loaded onto the device.  As a further level of protection if somehow unsigned firmware was present on the device, it simply will not operate.

For your external hard drives I suggest these be replaced as soon as possible with drives that support firmware signing.

Protecting your internal hard drives is more difficult.  These drives could be infected at any time by self-replicating code such as “Fanny”, physical media (e.g. CD-ROMS), USB devices susceptible to BadUSB, and Web-based exploits. Swapping out internal hard drives is an expensive and time consuming proposition.  One option is to immediately switch to a Windows To Go flash drive that supports firmware signing for all of your critical systems as a hard drive replacement. 

Windows To Go equips users with a portable Windows corporate image.  It uses the flash drive as the system disk, completely insulating the user from the risk of any hard drive infections on the onboard hard drive. This is significantly less costly than replacing the computer’s internal hard drive with a FIPS-approved hard drive and can be easily done in the field without having to pull apart the computer. And, as an added benefit, Windows To Go drives can be centrally managed enabling organizations to track the devices and disable them if lost or stolen.

IronKey™ secure USB hard drive, flash storage and Windows To Go devices are not vulnerable to the Equation group’s malware or the BadUSB attack. IronKey’s leadership in security, including its use of digital signatures in all controller firmware, makes its products immune to these threats.

 

 

by

SE Diaries: My Own Use Cases for Windows To Go

Our special guest blogger is Matt Drake, an IronKey sales engineer, who joined the company in 2013. 

As an IronKey™ sales engineer covering Asia Pac, I am always on the road constantly relying on my Windows To Go device. While my corporate laptop is my primary machine, I never leave home without my IronKey Workspace W500 64GB setup. This device allows me to utilize any Windows compatible PC as my corporate desktop. The separation of hardware and software components opens up a lot more flexibility for how people can consume IT.  My IronKey flash drive acts as my second work PC and personal crisis solution.

I have had the misfortune in the last six months with having two significant IT issues; both taking several days to resolve. Despite being a home-based worker who travels regularly (with no IT department at the end of the corridor to leap to my rescue), in both cases, my down time was minimal.

 A few months ago, I fired up my laptop and found it was unable to connect to any network, wired or wireless. So what did I do? I simply grabbed my W500 and booted my “broken” laptop into Windows To Go. Bingo. Everything worked as it should. This had the double advantage of proving the issue was software related, helping speed up the resolution, but more importantly, allowing me to carry on until our support team implemented a solution.

 Then, a few weeks later I had a laptop screen failure. Yes, this was fixed a day and a half later by the hardware vendor’s onsite support, but without my Windows To Go device as a backup, I would have been limited to using my laptop at home with a desktop monitor. Not great if you have to do customer visits. Instead I borrowed my wife’s MacBook and took that to the meeting, booting into my Corporate Windows desktop using my W500.

Fortunately IT failures are not regular events. They do happen, and often at the most inappropriate moments. Having a Windows To Go device in your pocket or brief case can save your bacon. I make sure I use mine fairly frequently so mail does not get too out of sync and Windows updates are not too far behind. I also use a real-time backup service on my primary laptop. The syncing of documents to either a cloud service or corporate file share not only provides a backup, but is also helpful for accessing data across multiple devices.  

Another key use of Workspace devices is to test software. When Microsoft released the Windows 10 Technical Preview, they stressed that it should not be used as a primary device. As a home based worker I have limited additional hardware to test software – no problem. I installed Windows 10 onto an IronKey W300 Windows To Go device. Adding Microsoft Office makes it a useable tool for most of my work, so I can happily explore this exciting new OS, safe in the knowledge my “real” corporate desktop is a quick reboot away.

 This is how I use Windows To Go to help me be more productive. What about you?

by

The Value of Encryption

With high profile security breaches such as the iCloud hack and the leak of celebrities’ private photographs hitting the headlines, the concern for the security of our own personal information and sensitive data is mounting. Apple’s response to the data breach was to increase the level of security following the incident with the introduction of default encryption on phones, demonstrating the importance of encryption as a safeguard to protect data.

Encryption is simply the translation of data into code, using a defined algorithm, and is considered one of the most effective means of ensuring data security. Access to encrypted files requires a key or password that enables you to decrypt it by restoring it to its original form. Whilst most data transmitted over a network is sent in clear text, by incorporating encryption algorithms, users can protect data and make sure that only the intended recipient can decode and read the information.

Although there are many different types of encryption, they all serve the same purpose: to keep our data protected and secure. Storing any sensitive information is inherently risky, but in order to do this effectively, action must be taken to reduce the risks of inappropriate disclosure.

Given that a large amount of data can be stored on USB’s, smartphones and tablets, there is a real danger that personal information could be compromised should such a device end up in the wrong hands. We recently published research which found that over one third of respondents would look at, or try to open/access a device if they found one , showing that even when mislaid devices are found by conscientious members of the public, the devices may be examined and opened.

The problem is that users want devices that are easy to manage, hassle-free and allow them to go about their lives securely. Measures such as optional encryption do not fit into this lifestyle. Users will not hunt down new security features, either because they don’t know they need them, or perhaps think they already have them.

Whether it is personal or corporate data, security needs to be a necessity, and users should be provided with everything they need to protect their intellectual property.

For businesses, encryption can be a simple and effective means to protect sensitive information. Being able to manage and track the encrypted data, knowing who has accessed it, from what location and on what devices that information resides is also essential.

A Windows To Go device is a securely encrypted, IT-managed USB drive that gives businesses control over what happens to sensitive data, and is easy to use. It contains a fully functional corporate Windows desktop. Employees insert the Microsoft certified USB drives into their home computers, hot desks, or tablets that feature USB ports, and they receive a secure desktop and secure access to all applications and data they use in an office setting.

Unlike a virtualised or online remote access solution, the portable workspace offers full host computer isolation, meaning documents cannot be saved to the host machine but are saved to the USB drive, which can be locked down and remote wiped if required, and all data will remain secure without the threat of a potential data breach.

Encryption is a valuable and essential tool for securing your data. Don’t give users the opportunity to be unprotected; security needs to be a default – not an option.

by

OMG – eWaste?!

 

The guys in engineering hired some contractors in India and were ready to send them a few laptops :“Stop!” I said.

“Contractors are a perfect use case for Windows to Go. Load up everything your contractors need on a secure PC-on-a-Stick™, including our IT-secured OS, applications, data, and VPN,  and then just mail them the devices – simple and quick. They can run from any computer they want. When they are done, you can remotely disable the device in case they “forget” to return them.”

“Naw, we’ve got a couple of older laptops sitting around and that’s the way we’ve always done it,” replied our head engineer.

“Well, do you what you want but remember I recommended that you switch to this cool, new technology.” I warned.

Two weeks later I checked with the guys and the computers were still hung up in customs. They had shipped them together and thought the total value had crossed some threshold that required more paperwork.

Another week passed and what do you know, the engineers were in my office.

One of the engineers asked, “can you put together a couple of WTG drives for us?”

“Sure can, will just take a few minutes. What happened to the laptops stuck in customs?” I inquired.

They stared at their shoes and looked a bit sheepish. Finally, one spoke up.

“Well, India has instituted a new regulation and they considered those laptops eWaste so they sent them both back to us”.

“E-Waste?!”  I laughed out loud. “So now you want to take my advice and send your contractors WTG devices – glad to see you have smartened up. And by the way, when those older “e-Waste” laptops get back here, they’ll run way faster with your WTG devices so don’t even think about asking for replacements. WTG adds years to a computer’s useful lifetime.” I said matter-of-factly.  E-Waste – ha!

by

Thwarting the Insider Threat

 

Autumn is returning, reluctantly we’re turning our back on summer, and we are looking forward to the Holiday season. Undoubtedly, this comes with increased people taking vacations, working remotely, and the unlucky few taking their laptops on holidays. For many organizations, this is pretty risky business because the sensitive corporate information is now travelling along with their employees. Although many organizations rarely expect their loyal employees to steal company data, many are prepared for security attacks.

Following the Edward Snowden revelations in 2013, IT departments are now tasked with monitoring potential insider threats. Snowden’s work with US intelligence agencies put him in the position of a highly trusted employee, providing him with everything he needed to accomplish what he set out to do. There were no measures in place to prevent what was possibly the biggest information leak in the history of the US.

The risks come from those who intentionally misuse their access to data to cause a detrimental impact on the confidentiality and integrity of sensitive information.

Although there are a number of routes to secure intellectual property, if the authorities, from whom Snowden was stealing from, had a manageable and encrypted flash drive, such as an IronKey™ Windows To Go drive, they could have tracked the information from anywhere. Any activity on the drive could have been monitored from an on-premise or cloud-based management service. This would have ensured them the ability to restrict where the device could be used, or resort to remotely locking it down, so no one could access the data.

If data isn’t encrypted, its integrity can easily and quickly be compromised, and therefore it is essential to know where, and who, is accessing information. This can be difficult across a fragmented IT environment, however, companies need to be confident that if a device is considered to be compromised, they can remotely lock it down, wipe it, or initiate a self-destruct sequence to remove the data, to protect themselves and their stakeholders.

Protecting intellectual property should be a priority for all organizations. Disabling outdated user accounts when employees exit an organization, implementing policies with privileged account passwords, updating them regularly and limiting access to corporate systems, are all crucial to keeping data secure. That’s where the Windows to Go Drive comes in:  a secure, IT-managed, Microsoft certified USB drive that contains a fully functional corporate Windows desktop. Employees insert the Microsoft certified USB drives into their home computers, hot desks, or tablets that feature USB ports, and receive a secure desktop  as well as secure access to all applications they use in an office setting.

Unlike a virtualized or online remote access solution, this portable workspace offers full host computer isolation, which means documents cannot be saved to the host machine, but are saved to the USB drive.

This way, all data will remain secure without the threat of a potential data breach ensuring safety for all!

 

IronKey Workspace W700

by

The Problem With BYOD (Computers)

Sure, everybody is excited about BYOD. You can use your personal phone to make business calls and read your corporate email. But the real cost savings for BYOD is “bring your own computer- BYOC”. There is no need to purchase, maintain, and upgrade computers; we just let the employees do that.

But wait; there are two BIG issues with Bring Your Own Computer.  The first is an IT issue. The IT team has to install applications, security tools, and management software onto each employee’s laptop. That means IT has to support a range of computer types (including Macs) and OS versions, and deal with incompatible applications running on the employee’s personal device.

The second issue is all about end-user satisfaction. I can hear the screaming now.  “What do you mean you are going to install monitoring software, file scanning, corporate applications, and Internet proxies on MY PERSONAL COMPUTER??   How much space is that going to take? Does this mean Corporate can see my personal files?” My users will rebel.

Good news for IT and the end user –  both of these issues can be easily addressed with Windows To Go.  Let them use their personal hardware – Macs, PC laptops, tablets – but have them run their corporate workspace from an IronKey ”PC-on-a-Stick”  Windows To Go USB flash drive. They run IT’s corporate Windows image with locked-down security controls and policies, applications, and data, but IT never touches their personal hard drive. Complete isolation between work and personal environments!

If you want happy employees, let them use their personal PC, but have them use an IronKey Windows To Go drive and don’t touch their personal system.  This is truly win-win. IT saves a boatload of money and users have a portable corporate workspace they can plug into their personal laptop, a home computer, or a computer they borrow at work.  When was the last time you rolled out a major cost savings initiative and got happy users at the same time! BYOC – bring it on!